Poudre Landmarks is currently hiring for an Operations Coordinator role. Please see details about the position and how to apply below.

Poudre Landmarks Foundation
Operations Coordinator

Position Summary
The Operations Coordinator supports Poudre Landmarks Foundation by managing venue rentals, tours, and site operations at the 1879 Avery House and 1883 Water Works. This role balances strong customer service and sales-oriented relationship management with operational oversight. The position involves managing weddings, meetings, special events, school tours, private tours, and volunteer-supported programming. Some evening and weekend work is required for rental events and major programs, though independent contractors are available to assist. Work hours fluctuate seasonally, with more hours expected May–October.

This hybrid position reports to the Executive Director and requires onsite presence for rentals, tours, and major events.

Key Responsibilities

Venue Rentals & Customer Experience

• Serve as primary contact for prospective and confirmed renters

• Showcase PLF venues and discuss event possibilities with potential renters

• Communicate availability, pricing, policies, and venue value

• Build positive renter relationships to encourage bookings and referrals

• Secure rental contracts, deposits, and required documentation

Event Planning & Preparation

• Guide renters through event logistics while maintaining clear boundaries

• Ensure compliance with PLF policies and contractual obligations

• Confirm renters handle their own equipment, furniture, décor, and vendors

• Coordinate access, timelines, and facility preparation

Facilities Support

• Schedule cleaning services and ensure facilities are event-ready

• Confirm PLF tables and chairs are properly stored

• Communicate facility issues promptly to Executive Director or contractors

Event Attendant & Onsite Oversight

• Serve as PLF representative during rental events

• Monitor compliance with rental agreements and PLF policies

• Maintain a calm, professional, solution-oriented presence

• Coordinate onsite coverage with contractors as needed

• Ensure facilities are restored post-event and secure systems

• Contact authorities if illegal activity or significant issues occur

Volunteer Coordination & Tours

• Schedule and support volunteers for events, tours, and site operations

• Coordinate school and private tours, including admissions

• Lead volunteer operations for the annual Historic Homes Tour

Administrative & Organizational Support

• Respond to inquiries via website, email, phone, and social media

• Track rental, tour, and volunteer records

• Support refinement of rental processes and offerings

• Perform other duties as assigned

Work Schedule & Environment

• Hybrid role with administrative work completed remotely

• Evening and weekend hours required occasionally; independent contractors may assist

• Seasonal fluctuations in hours: May–October busier, slower months lighter

Compensation

• $22–$25/hour, based on experience and skills

• Average of 30 hours/ month with increases June-September and decreases in hours over winter months.

Required Skills & Qualifications

• Experience in venue rentals, event management, hospitality, or facilities operations

• Strong customer service orientation with a solution-focused approach

• Comfortable with sales conversations and relationship-based bookings

• Excellent organizational and time-management skills

• Ability to work independently and make sound onsite decisions

• Experience working with volunteers, contractors, or vendors

• Proficiency with Microsoft Office and Google Workspace